🛒 Vendor Evaluation & Technology Procurement Plan
Strategic Vendor Selection & Technology Acquisition Framework
IT/TECH-PROC-2026 | AiPro Institute™ Information Technology Department
📋 Executive Summary
Purpose: This Vendor Evaluation & Technology Procurement Plan establishes a comprehensive, objective, and transparent framework for evaluating technology vendors, selecting optimal solutions, and executing procurement processes at AiPro Institute™. This document ensures that all technology acquisitions are strategically aligned, cost-effective, compliant with procurement policies, and deliver maximum business value through rigorous vendor assessment, competitive analysis, and risk-based decision-making.
Scope: Covers all IT procurement including hardware, software, cloud services, professional services, managed services, and technology partnerships requiring vendor selection and contract execution.
█████
Procurement ID
█████
Total Budget
█████
Vendors Eval
█████
Top Score
█████
Timeline
█████
Approval Status
Procurement Overview & Requirements
Requirements & Technical Specifications
ℹ️ Requirements Definition: Clearly define mandatory and desired requirements for objective vendor evaluation.
Budget & Financial Planning
Vendor Identification & Shortlisting
| Vendor Name | Website | Contact Person | Phone | Status | |
|---|---|---|---|---|---|
Vendor Evaluation Criteria & Scoring Matrix
✅ Objective Evaluation: Use weighted scoring to ensure objective, transparent vendor selection.
| Evaluation Criteria | Weight (%) | Vendor 1 Score (1-10) | Vendor 2 Score (1-10) | Vendor 3 Score (1-10) | Vendor 4 Score (1-10) |
|---|---|---|---|---|---|
| Solution Functionality & Features | |||||
| Technical Capability & Architecture | |||||
| Pricing & Total Cost of Ownership | |||||
| Vendor Reputation & Market Position | |||||
| Financial Stability & Viability | |||||
| Implementation & Onboarding Services | |||||
| Support & Maintenance Services | |||||
| Security & Compliance | |||||
| Integration Capabilities | |||||
| Scalability & Future Roadmap | |||||
| Customer References & Case Studies | |||||
| TOTAL WEIGHTED SCORE | 100% | _____ / 100 | _____ / 100 | _____ / 100 | _____ / 100 |
Vendor Due Diligence & Risk Assessment
⚠️ Due Diligence: Conduct thorough vendor assessment to mitigate risks.
Vendor Selection & Recommendation
Procurement Execution Plan
Procurement Lead
Date: _______________
IT Director Approval
Date: _______________
Finance/CFO Approval
Date: _______________
